Start with a free AI audit call

Find the operational work AI should already be running.

We map your business, hand you an ROI-ranked plan of exactly what to automate first, then build the AI infrastructure you own outright. Live in 30 days.

The audit is a free 30-min call, you leave with the plan, whether or not we build it.

What you leave the call withSample · Professional services
Missed & after-hours enquiries
Recoverable with a voice intake agent
+ $312k/yr
Manual intake & admin
~15 hrs/person/wk reclaimed
+ $129k/yr
Follow-up that never happens
Automated cadence, never forgets
+ $74k/yr
Recoverable, year one$0

Illustrative, your real figures are mapped in the audit.

Live in 30 days
Not a 6-month consulting project.
You own everything
The agents, data, and system, no lock-in.
Built to evolve
Optional retainer, we maintain and extend it.
Built on your workflows
Custom from your audit, never a template.
The operating system

Your AI workforce, in one place.

A glimpse of what we build, your agents running live, on one dashboard you own.

Operations OS LIVE
app.novatestudio.com
0
Active agents
0
Tasks handled today
0h
Hours saved this week
Agents
Voice IntakeLIVE
Email TriageLIVE
Lead ScorerBUSY
Proposal WriterIDLE
Report Builder18:00
Live activity
    Illustrative interface, your build is scoped to your firm.
    The numbers

    See what's recoverable.

    Move the sliders, this is the same math your audit runs, on your real numbers.

    Calls / enquiries missed per week12
    Average value per client$3,500
    Team size4
    Recoverable, year one
    $0
    Missed enquiries recovered$0
    Admin hours reclaimed$0
    Book your free audit →
    How it works

    From first call to a system that runs itself.

    Four steps, and the audit call is free. You only commit once you've seen the plan and the numbers.

    1Free · 30 min

    Audit call

    Tell us the goal.

    A quick call to understand what you want fixed, why it hasn't happened yet, and where AI actually wins for you.

    No cost, no obligation
    2$1,000 · credited

    Your roadmap

    See it before you buy.

    We map your workflows, the agent architecture, and the ROI into one clear plan you own, a $1,000 blueprint, credited in full toward your build. So if we build it, the roadmap costs you nothing.

    Process map + ROI + build plan
    3~30 days

    We build it

    Live in a month.

    We build your knowledge core, dashboard, and first agents, and you pay in milestones as each piece is delivered.

    Milestone payments
    4Ongoing

    We run & grow it

    We don't disappear.

    Keep us on an optional retainer and we'll monitor, maintain, and tune it, and keep building new agents as you grow. You're never left to keep it alive alone.

    Optional ongoing retainer
    The shift

    The same business, two operating modes.

    Calls go to voicemail after hours, the caller rings the next firm.
    15-20 hrs/person/week lost to manual intake and admin.
    Follow-up falls through the cracks; warm leads cool.
    Your data scattered across a dozen SaaS tools you rent.
    Every call answered 24/7, qualified, and booked automatically.
    Intake and admin handled by agents, your team does the work that matters.
    Follow-up runs on a cadence and never forgets.
    One private knowledge layer you own outright.
    What we build

    Agents for every corner of the business.

    A starting catalogue, your exact mix is scoped in the audit.

    Front office

    Voice Intake

    Answers every call 24/7, qualifies the enquiry, and books the consult.

    → after-hours · conflict check · calendar
    Sales

    Lead Research

    Enriches contacts with intent signals, headcount, and recent news.

    → CRM-synced · 10k+/mo
    Sales

    Proposal Writer

    Turns discovery notes into scoped, personalised proposals in minutes.

    → branded · on-demand
    Operations

    Email Triage

    Classifies every inbound email, drafts replies, surfaces what needs you.

    → inbox-zero daily
    Operations

    CRM Sync

    Keeps your CRM accurate, notes, stages, and contacts auto-updated.

    → zero manual entry
    Custom

    Your workflow

    Any process unique to your business, scoped, built, and deployed.

    → scoped in the audit
    Why Novate

    The honest comparison.

    In-house hireDIY toolsNovate
    Live in 30 days
    Built for your exact workflowspartial
    You own the infrastructure & data
    No engineers to maintain it
    Ongoing improvements on retainer
    Scales without hiringpartial
    What you get

    Three things change immediately.

    01 / Revenue

    Your outbound runs itself

    Leads researched, enriched, and sequenced automatically. Your team wakes up to booked calls, not a blank calendar.

    02 / Operations

    Your team stops firefighting

    Triage, scheduling, follow-ups, proposal drafts, handled autonomously. The admin that ate the day is gone.

    03 / Intelligence

    The system keeps getting smarter

    Every workflow teaches your infrastructure, and on an optional retainer we keep adding agents, widening your lead.

    Integrations

    Works with the stack you already run.

    We integrate directly, no ripping anything out.

    HubSpotSalesforceGmailOutlookSlackNotionAirtableApolloClayInstantlyn8nSupabase
    ✦ We don't disappear

    You're never left to run it alone.

    No gimmicky money-back promise, something better. You see the full plan and ROI before you commit, pay in milestones as it's delivered, and once it's live, you can keep us on to run it, maintain it, and keep shipping improvements. The relationship is the guarantee.

    Will Schweinheim
    Will Schweinheim
    Founder · CEO & Implementation Director
    FAQ

    The questions we get most.

    How long until it's live?
    A free 30-minute audit call, then your roadmap, and once you're in, a ~30-day build. Your core system is live in the first month; after that you can keep us on an optional retainer to maintain it and keep adding agents.
    Is the roadmap free?
    The 30-minute audit call is free. The full roadmap, your process map, agent architecture, and ROI-ranked build plan, is a $1,000 blueprint, and we credit every dollar toward your build if you proceed. So for clients it's effectively free; if you decide not to build, you keep a plan worth far more, with no obligation.
    Do we own it, or are we renting?
    You own everything, agents, data, infrastructure. No platform lock-in, no per-seat bill that scales against you.
    Does it work with our existing tools?
    Yes. We integrate with your CRM, inbox, and stack rather than asking you to rip anything out.
    What if our workflows are unusual?
    That's the point, everything is custom-built from your discovery session, not assembled from templates.
    Book your free audit

    See exactly where AI cuts your workload.

    Your free 30-minute audit, we'll map the wins in your business, live. Grab a time that works for you.

    Will Schweinheim
    Will Schweinheim
    Founder · CEO & Implementation Director

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